School Disaster Management Plan

 Disaster Management Plan For School 

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Aim and objective of the plan

• To collect all the information needed for effective management of disasters in Schools.
• To establish an emergency response system in school.
• To prepare the school community for any emergency response.
• To define roles and responsibilities for effective response.
• To create awareness and build the capacity of school community.
• To implement mitigation activities in school.
• To promote partnership among various stakeholders.

School Disaster Management Plan

School Profile

Name of the School
School No.
Board Affiliation	CBSE  (Central Board of Secondary Education)
Board Registration No.
Total Land Area
Address	Location
	District
	State
	Email
	Web Address
Type of School	Private
	Non-Granted
	Co-ed.
	Higher Secondary
	English Medium
	Summer			Winter
School Time	8:00 to 2:00			9:00 to 3:00 pm
Total Student	Male			Female			G. Total
Teaching Staff
Non-Teaching Staff
Name of the Principal
Contact Details	Mobile No.
	Email

 

Hazard, Risk and Vulnerability Assessment

It is done to anticipate the problems and possible solutions to minimize the damage and to save lives. These are of two type

• Non-Structural Assessment
• Structural Assessment

Non-Structural Assessment

It include the following elements

windows, doors, interior elements such as suspended ceilings, lights, building utilities such as ACs, gas & water connection pipe and building contents such as table, chairs, file cabinets, computer, wall hangings etc.

The assessment of these elements in order to identify and minimize the risk is known as Non-structural assessment.

S. No.	Type of Non- structural problem in	Location	Steps required to solve the problem
1	File cabinets	In the Adm. block and in the Library	Need to be well arranged at time to time
2	Shelf contents	In the staff room	Need to be well arranged at time to time
3	Computers	In the computer Lab	Required regular dusting and maintenance
4	Wall hangings	Around the office area and in front of the rooms	Can be changed regularly once in a week
5	Fire extinguishers	At different places of the buildings	Keep checking of their proper functioning
6	Refrigerators	In the kitchen	Need to be cleaned once in a week
7	Suspended ceiling Components	In all the rooms	All should be well maintained
8	Track lights	Above both the buildings	Ensure its regular functioning
9	Blackboards	In all the class rooms	Should be properly hanged on the wall
10	ACs	In the adm. Block, ATL Labs and in KG wing	Required regular maintenance and servicing
11	Electric wires	All around the building	Should be properly covered

Structural Assessment

Structural elements of buildings are the structural members of the building of which the building is composed of. It includes foundation, columns, beams, floor system, roof system and connections between the structural members. The failure of any one member of the building may lead to collapse of the structure completely.

The assessment of these structural members of a building is known as structural assessment.

IDENTIFICATION OF VULNERABLE AREAS WITHIN SCHOOL CAMPUS

S.No.	Vulnerable Areas	Location	Mitigation measures
1	Chemistry lab	New Building, Ground Floor	Gas points and concentrated acids should be properly maintained
2	Physics lab	New Building, First Floor	All sharp edged equipments should be stored properly
3	Biology lab	New Building, Ground Floor	All equipments should be well arranged, stored and well maintained.
5	Suspended ceilings	All Class Rooms	Regular visit of the electrician required.
6	Open electric wires	Near the switch boards	Should be properly covered and maintained
7	Kitchen area	Near Adm. Block	Should be properly cleaned regularly

PREPAREDNESS

Preparedness means performing those activities that are aimed at reducing the risk of various hazards, improving response activities and coping capabilities.

Constitution of School Disaster Management Committee (SDMC)

School must create a School Disaster Management Committee for conducting various preparedness and mitigation activities pertaining to the response plan. It is vital that SDMC must be functional throughout the year. SDMC must conduct various activities to ensure that the school students, teachers and other staff are well aware and trained in responding to any emergency situation. The SDMC will also bring various stakeholders under one roof so that the continuous effort of every stakeholder will create a resilient school and safer environment for education.

SCHOOL DISASTER MANAGEMENT COMMITTEE (SDMC)

CONSTITUTION OF SDMC - SUB COMMITTEES

The following sub-committees/teams must be created and shall work under SDMC

1.  Awareness generation and communication team

2.  First aid team

3.  Search and rescue team

4.  Evacuation team

5.  Site security team

6.  Transport management team

7.  Fire safety team

 

Details of above said committees are as follows

S. No	Name	Position in SDMC	Contact No.
1		Chairperson (Principal)
2		Management/ Commander
3		Safety officer (Sports teacher)
4		School Administrator
		DEO or its  Representative Sirsa Colony, Nawanshahr
		Representative of nearest FIRE STATION
		Representative of nearest POLICE STATION
		Representative of Nearest HEALTH CENTRE
		Science Teacher
		Head of Awareness generation  and communication team
		Head of First aid team
		Head of Search and Rescue Team
		Head of Transport Management team
		Head of  Site Security Team

Awareness Generation and Communication Team  (TEAM HEAD: 

S. No.	Name	Designation	Contact No.
1		Teacher
2		Teacher
3		Teacher
4		Student
5		Student
6		Student
7		Student

 First aid team  (TEAM HEAD: 

S. No.	Name	Designation	Contact No.
1		Teacher
2		Teacher
3		Teacher
4		Student
5		Student
6		Student
7		Student

Search and rescue team  (TEAM HEAD: 

S. No.	Name	Designation	Contact No.
1		Teacher
2		Teacher
3		Teacher
4		Student
5		Student
6		Student
7		Student

 

Transport management team  (TEAM HEAD: 

S. No.	Name	Designation	Contact No.
1		Teacher
2		Teacher
3		Teacher
4		Student
5		Student
6		Student
7		Student

 

Fire safety team  (TEAM HEAD: 

S. No.	Name	Designation	Contact No.
1		Teacher
2		Teacher
3		Teacher
4		Student
5		Student
6		Student
7		Student

 

Site Security Team  (TEAM HEAD: 

S. No.	Name	Designation	Contact No.
1		Teacher
2		Teacher
3		Teacher
4		Student
5		Student
6		Student
7		Student

Resource inventory

     List of resources available in the school campus

 

S. No.	Resource	No.	Physical Position	Condition
1	First aid box		In the Adm. Block	Upto the mark
2	Fire extinguishers		In both the buildings	Functioning
3	Thick rope			Upto the mark
	Sand buckets		Old Building (Near the stairs)	Upto the mark
	Computer lab		Old Building (First Floor)	Operational
	Physics lab		New Building (First Floor)	Operational
	Chemistry lab		New Building (Ground Floor)	Operational
	Biology lab		New Building (Ground Floor)	Operational
	Drinking water facility		In Both Buildings	Neat & Clean
	Toilet		In Both the Buildings	Neat & Clean
	School playground		One opposite of the new building, one –one in the front of new and old building.	Regularly Maintained
	Library		Old Building (First Floor)	Well Equipped
	Rooms in school (Class, staff, principal, admin)		In both the buildings	Neat & Clean, Spacious, airy   upto the mark

 

List of resources available outside school campus within vicinity of 5 km

S.NO.	Resource	Location	Contact details
1	Hospital
2	Police station
3	Fire station
4	Blood bank

 HAZARD SPECIFIC RESPONSE PLAN

School can create its Incident response system for better coordination among various committees. In case of any disaster, the incident response system could be useful for organizing and mobilizing existing manpower and resources. This is the framework which could help in coordinating and linking management. This standard framework can be used in any disaster situation for monitoring and executing responsibilities.

 

CLASS WISE DETAILS OF THE STUDENTS

Class	Section	Boys	Girls	Disabled children	Total	CLASS TOTAL
Nurs.
LKG
UKG
1st
2nd
3rd
4th
5th
6th
7th
8th
9th
10th
11th
12th

 

DETAILS OF TEACHING STAFF

S.No.	Name	Designation	Contact No.

 

DETAILS OF NON-TEACHING STAFF

 

S. No	Details of Non-Teaching Staff	Male	Female	Total
1	Administration
2	Peon
3	Guard
4	Driver
5	Others
TOTAL

 

IMPORTANT CONTACT DETAILS FOR EMERGENCY/DISASTER SITUATIONS

S.No.	Resource	Contact details	Address
1
2
3
4
5
6

 

ACTION PLAN DURING DIFFERENT TYPES OF DISASTERS

 

          EARTHQUAKE

 

Earthquake

1.   At the first indication of ground shaking, all the teams must be activated and warning signal must be issued in the school 2.   People in classroom should perform DROP, COVER and HOLD 3.   After shaking gets stop all the classrooms must be evacuated and Students/Staff will be moved to the area designated in the evacuation map. 4.   Special arrangement must be made for people with disability. 5.   On staircases, everybody should be disciplined and must come outside calm and quietly. 6.   At the assemble point, a roll count must be taken and if anybody is found missing it should be immediately reported to SDMC or search and rescue team.

 

             FIRE

Fire

1. Immediately after fire is discovered, the alarm must be triggered and all the teams must be activated. 2 Local fire brigade authority must be informed immediately 2.   On hearing the alarm, all the pupils must leave the classrooms in an orderly manner. 3.   If anybody catches fire, he/she must perform STOP, DROP and ROLL on floor until fire on clothes extinguishes. 4.   Special arrangement must be made for people with disability. 5.   On staircases, everybody should be disciplined and must come outside calm and quietly. 6.   At the assemble point, a roll count must be taken and if anybody is found missing, it should be immediately reported to SDMC or search and rescue team

 

          T-Sunami

T-sunami

1.   After receiving Tsunami warning from local disaster management authority all the teams must be activated and warning signal must be issued. 2.   On hearing the alarm pupil must evacuate the classroom in an orderly manner. 3.   Special arrangement must be made for people with disability. 4.   On staircases, everybody should be disciplined and must come outside calm and quietly. 5.   At the assemble point, a roll count must be taken and if anybody is found missing it should be immediately reported to SDMC or search and rescue team. 6.   The transport management team must take students to the safer place away from tsunami area.

 

          CYCLONE

Cyclone

1.   After receiving Cyclone early warning from local disaster management authority, all the teams must be activated and warning signal must be issued. 2.   On hearing the alarm, pupils must evacuate the classroom in an orderly manner. 3.   Usage of electric appliances such as computer, mobiles, landlines etc.  must be avoided because lightening can cause power surges in appliances which might cause severe electric shock when used. 4.   Special arrangement must be made for people with disability. 5.   On staircases, everybody should be disciplined and must come outside calm and quietly. 6.   At the assemble point, a roll count must be taken and if anybody is found missing, it should be immediately reported to SDMC or search and rescue team. 7.   The transport management team must take students to the safer place away from cyclone area.

 

           FLOODS 

Floods

1.   After receiving flood early warning from local disaster management authority, all the teams must be activated and warning signal must be issued. 2.   On hearing the alarm, pupils must evacuate the classroom in an orderly manner. 3.   Special arrangement must be made for people with disability. 5. On staircases, everybody should be disciplined and must come outside calm and quietly. 5. In case of sudden flooding, evacuate the affected areas and shift the people on the upper floors of the building and wait for the emergency rescue services to come.

 

           BOMB THREAT 

Bomb Threat

1.   After receiving warning of bomb threat in school, immediately inform the nearby police station and fire brigade and activate all the teams. 2.   All the pupils must be evacuated from the school in an orderly manner. 3.   Do not touch anything until everybody gets evacuated from school and emergency services steps in the school. 4.   Special arrangement must be made for people with disability. 5.   On staircases, everybody should be disciplined and must come outside calm and quietly. 6.   At the assemble point, a roll count must be taken and if anybody is found missing it should be immediately reported to SDMC or search and rescue team

 

               EPIDEMIC           

Epidemic

1.   Students should be advised to remain at home and consult a doctor in case any symptom is found. 2.   Teachers should be alert about any epidemic spread and they should make students aware about the symptoms and its remedial measures. 3.   The students found to be suffering from any symptom must be separated from other children in the classroom. 4.   There should be a provision for regular medical checkup of all school students, teachers and other staff.

MITIGATION

NON-STRUCTURAL MITIGATION MEASURES

1.       Electrical equipments including insulated electric wires and transformers must be properly anchored.

2.       Conduits / piping must be securely fastened to the wall or ground.

3.       Shelves must be fastened to frame.

4.       Wall mounted cabinets must be fastened to wall

5.       Wall mounted TV, screen must be securely fastened

6.       Fire extinguisher must be securely placed in the bracket

7.       File cabinets must be fastened together

8.       Bookcases must be kept back to back and fastened together

9.       Computer must be fastened to the table and the table must be securely located and anchored.

10.   Water tanks must be restrained and anchored.

Safety audit

Safety audit is an important aspect of mitigation measure.

 

Type of Audit	Suggested Time frame
Building audit	Once in 3 years
Fire safety audit	Once in a year
Inspection of drinking   Water	Every month
Washroom inspection	Every month
Electrical safety audit	Once in a year

ROLES AND RESPONSIBILITIES OF SDMC SUB COMMITTEES (TEAMS) 

Awareness Generation and Communication Team

Team Members   2 - 3 teachers & 5 - 6 students

Before Disaster

• Acquire school map, evacuation plan, building plan, information on number of students, teachers and other staff, No. of Classrooms, Labs, and contact information of nearest Fire Station, Hospital, Police Station, etc.
• Collect and develop IEC material like posters, booklets, leaflets, paintings, pamphlets, charts etc in coordination with GSDMA/district administration.
• Organize activities like painting, debate, essay, skit, slogans etc related to disaster management in coordination with school management for students, teachers and other staff.
• Conduct awareness generation programmes for school staff in coordination with local representatives, fire station and police department, rotary club etc.
• Organize health camps for students and teachers on first aid techniques.
• Support other teams in carrying out their regular drills
• Keep school up to date with information on daily weather, reports on earthquake, floods or any other disaster.
• Prepare a list of contact details of parents of all the students and inform the parents about the contact details of team members for better communication & coordination during emergencies.

During Disaster

• Alert the school and authorities with appropriate alarming methods.
• Assist other teams to carry out their duties in emergency.

After Disaster

• Monitor the situation & communicate with emergency responders for post-disaster activities such as medical first aid, search & rescue etc.

 

FIRST AID TEAM

Team Members :  2-3 teachers & 5-6 students

Before Disaster

• First aid kit should be kept in school (at a place which is easily accessible & known to all) and its stock must be up to date.
• All the members of the team must be trained in basic first aid techniques through local health department/fire brigade/NGO’s working in health sectors.
• The refresher training must be provided regularly to every member of this team.
• Conduct regular drills to improve the effectiveness and capability.

During Disaster

• Establish emergency first aid post at appropriate place in the school
• Provide first aid facilities based on the extent of injuries.

After Disaster

• Call 108 or help from nearby health centre/hospital depending on the extent of injuries.
• Find an appropriate place to establish centre for catering the injured people.
• Record all the cases and treatment provided.
• For seriously injured people, send them to nearby health hospital in coordination with 108 with help from the transport team.

SEARCH AND RESCUE TEAM

Team  members  2-3 teachers & 5-6 students

Before Disaster

• Acquire map of school, building plan with indication of entries, exits, staircases, corridors, gates, door, windows etc. and a copy of school evacuation plan.
• Get information on number of students in each class, teachers, other staff, classrooms, labs.
• All the keys of classrooms, labs, school gates must be kept at appropriate place so that it can be easily accessed and the entire team members should be aware about it.
• Vital equipment such as whistle, rescue helmets, torches, lanterns, ropes, and ladder (In case of two storey building) and equipments required to rescue disabled people must be kept ready.
• The team member should be trained in basic search and rescue techniques through local fire department.
• Mock drills must be organized regularly to ensure effectiveness and better coordination.

During Disaster

• Carry out search and rescue operation as per the situation.
• Rescue people as per their vulnerability i.e. disable people must be given preference over the others. The rescued people must be move out to safer place.

After Disaster

• All rooms should be checked so that no one is left in any of the room.
• For seriously injured people, injured people should be handed over to first aid team for medical assistance.
• Update rescue procedures as learned during rescue operations, if any.

TRANSPORT MANAGEMENT TEAM

Team Members: Teachers going in school bus and 2 students from each standard.

Before Disaster

• Prepare a contact list of all nearby hospitals, health centers, police stations, fire station, bus depot, parents of all school children etc. and establish a linkage between them.
• A route map should be prepared for all the vehicles available at school and their destination point must be marked on the map. An alternate route may also be marked on map in case of cordon.
• All the vehicle personnel must be involved in the route map making as they can get acquainted with nearby routes.
• All members must get basic first aid training from local health department.
• The team must be aware about the releasing guidelines of students for effective management.
• A separate strategy must be developed for disabled children.

During Disaster

• Guide the vehicle personnel to move out of school safely to the destination point.
• All the students must be positioned safely in designated vehicle. Special care should be taken for disabled children.

After Disaster

• Coordinate with other teams for further requirement of vehicles for transportation.
• Instruct people to remain calm and guide them to reach their respective vehicle in coordination with vehicle personnel.
• Provide first aid help to injured people in coordination with members of first aid team.

FIRE SAFETY TEAM

Team member 2-3 teachers and 5-6 students

Before disaster

• Ensure that the school has sufficient number of fire extinguishers installed and the same are in working condition.
• All the team members must know how to operate the fire extinguisher.
• Ensure that the periodic fire safety assessment is done by local fire department in consultation with district administration.
• Team members must participate in the mock drill regularly.
• Keep an eye on nearby hazardous areas such as industries, factories etc. and update local administration about any latest activity related to them.
• Ensure that the electric wires and switches including main switches must be covered and if found open report to the school management to get it repaired in consultation with electricity department.

During disaster

• Switch off the main switch if possible and cut down the supply of electricity for the entire school.
• If any student catches fire, order him to do STOP, DROP and ROLL.
• Use fire extinguishers and try to extinguish the fire wherever seen.
• If fire is taking huge magnitude, then get out of the school building.
• Inform local fire brigade as early as possible.

After disaster

• Ensure that all students are present in the school ground. If found missing in the head count, must report to search and rescue team. Assist search and rescue team and first aid team to carry out their operations
• Prepare updates and report to school management/local district administration for better coordination.

SITE SECURITY TEAM

Team member 2-3 teachers and 5-6 students

Before Disaster

• Acquire map of school, building plan with indication of entries, exits, staircases, corridors, gates, door, windows etc. and evacuation plan document.
• Get information on number of students in each class, teachers, other staff, classrooms, labs.
• All the keys of classrooms, labs, school gates must be kept in appropriate place so that it can be easily accessed. Also, the team members should be aware about it.
• Prepare guidelines for releasing students in case of emergency involving Transport Management Team and same must be shared with parents and guardians.
• Preparing a list of contact details of parents of all the students & also provide the contact details of site security team members to the parents for better coordination during emergency situation.

 During Disaster

• Restrict the entry and exit in school premises and make it available for only emergency services.
• Get help from local police or fire brigade to manage crowd, if required.

After Disaster

• Secure the building premises by restricting entry and exit.
• Keep 2 members of the team at the gates to deal with parents and guardians and coordinate with fire brigade, police personnel and other related agencies to help them reach the affected areas.

ANNUAL CALENDAR FOR CONDUCTION OF VARIOUS PREPAREDNESS ACTIVITIES IN SCHOOL

 

An annual calendar must be prepared by school administration (SDMC) in consultation with other stakeholders for conducting various preparedness activities. This calendar will help in capacity building of students and will create awareness through various resources.

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Poster

Debate

Quiz

Rally

Visit to sites

Guest lectures

Demonstration

 ACTION PLAN FOR CONDUCTING MOCK DRILLS

Mock drills are part of preparedness activity and it is an important component under school safety and capacity building. Therefore, mock drills must be regularly conducted in schools.

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Earthquake

Fire

Flood

Tsunami

Cyclone

Industrial Accidents

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